AI Filings
An automated Notice to Owner filing system for Florida subcontractors and suppliers — generates, mails, tracks, and stores proof before lien rights are lost.
Miss the NTO deadline and lien rights disappear.
Florida subcontractors and suppliers have a narrow window to protect their lien rights. If the Notice to Owner is not prepared correctly and mailed within the statutory deadline, the right to file a valid lien can be lost entirely. The current process is repetitive, deadline-sensitive, and easy to mishandle under operational pressure.
From job address to certified filing in under a minute.
AI Filings automates the NTO workflow end to end: property ownership lookup, deadline awareness, filing generation, certified mail dispatch, and proof-of-delivery tracking. The user fills the form once. The system handles the filing workflow after that.
Simple intake
The user enters the project address and basic filing details once. No legal formatting or lookup work is required on their side.
Public-record owner lookup
The system queries Florida property records to identify the correct property owner and mailing target needed for the NTO workflow.
NTO preparation
Filing data is structured into the Notice to Owner format automatically, reducing clerical work and deadline risk.
Certified mail dispatch
The notice is mailed through a certified-mail workflow with tracking and proof-of-delivery built in as part of the system.
Tracked recordkeeping
Status, delivery proof, and filing records are stored so the user has a clean documented trail if the filing later matters legally.
Tools Used
Apify, Make.com, Cognito Forms, Click2Mail, Cloudinary, property-record automation, filing workflows
Outcome
A Florida NTO filing product that converts a legally fragile, repetitive workflow into a guided automated system with certified-mail proof built in.
Use Case
Built for subcontractors and suppliers who need deadline-safe filing support without adding law-firm overhead to every routine notice.